Less time on admin. More time with people.
ChurchOps takes the routine work off your staff and volunteers, so your church can focus on ministry.
Less admin, more ministry
Records, giving and schedules live in one place, so nobody re-enters the same details in different spreadsheets.
No one slips through the cracks
Every first-time guest is followed up, and birthdays and anniversaries are never missed.
Decisions based on facts
Attendance, giving and engagement trends show leaders what is working and where to help.
Finances you can stand behind
Collections by service, gifts by donor and year-end tax receipts all come from the same record.
A connected congregation
Members check in, request a ride and fill in forms from their phone, and announcements reach everyone.
Leaders on the same page
Meetings, decisions, action items and tasks are tracked until they are done.
See the health of your church at a glance
ChurchOps turns everyday records into clear reports for pastors, boards and ministry leaders.
Illustration with sample figures. Your dashboard shows your own church's records.
Questions it helps you answer
Why churches choose ChurchOps
A Canadian team you can call
ChurchOps is built and supported by Rubari Consulting in Saint John, New Brunswick. Questions and requests go straight to the people who build the product, not a call centre. Giving works the Canadian way, with card and e-Transfer gifts and year-end tax receipts.
Built for the way churches work
Many systems stop at a member list and a giving report. ChurchOps also handles the work that keeps a congregation connected.
Your data stays yours
Your church owns its records. They are backed up, and your administrator can ask for a full export at any time. Each person only sees what their role allows, and you decide who holds which role.
Everything in one place
One sign-in replaces the spreadsheets, paper sign-in sheets and group chats your church juggles today.
People & care
- Member directoryMembers and families
- AttendanceServices and phone check-in
- Follow-upsFirst-time guests
- House fellowshipsGroups and leaders
- AnniversariesBirthdays and milestones
Giving & finance
- CollectionsOfferings by service
- Online givingCard and e-Transfer
- Tax receiptsYear-end, for every donor
- ExpensesChurch spending, tracked
Operations
- VolunteersTeams and schedules
- TransportRide requests to church
- ResourcesEquipment and supplies
- Forms & surveysSign-ups and feedback
- ScholarshipsApplications and reviews
Programs & leadership
- ProgramsEvents and ministries
- MeetingsAgendas and decisions
- Action items & tasksWork tracked to done
- Knowledge basePolicies and documents
- Digital libraryBooks and media
Communication
- AnnouncementsChurch-wide updates
- Team chatConversations in one place
- OutreachYour wider community
Administration
- Insights & reportsTrends for leaders
- Roles & accessYou decide who sees what
- Branding & backupYour look, your data
The right view for everyone in your church
Each person sees what their role needs, and you decide who holds which role.
| Role | What they use | What it means for them |
|---|---|---|
| Pastors | Insights on attendance and giving, and the follow-up status of every guest | A clear view of church life to lead and plan with |
| Administrators | Member records, attendance, roles and backups | One record to keep up to date instead of five |
| Finance teams | Collections, online giving, tax receipts and expenses | Accurate books, and receipts ready at year end |
| Ministry leaders | Programs, meetings, volunteers and tasks | Teams organised without endless messages |
| Members | Phone check-in, ride requests, forms and announcements | Easy to take part, with no account to set up for check-in, rides or forms |
Moving to ChurchOps is simple
We do the heavy lifting, so your team starts on day one with the information it already has.
- 1
A demo with your team
A 30-minute walkthrough using your own ministries and programs.
- 2
An agreement that suits you
Your plan, the move-in plan, and a clear statement that your data belongs to your church.
- 3
We bring your records across
From your current system, spreadsheets, giving statements or paper registers.
- 4
You check it with us
Your administrator reviews everything before it goes live.
- 5
Training and go-live
We train your team and stay close through the first weeks.